Executive Secretary Senior
Virginia State Government
DANVILLE VA 24541
# Position Information
## Job Description
The Pittsylvania-Danville and Southside Health Districts are seeking an individual to independently perform a variety of administrative activities in support of the District Health Director including, but not limited to, typing, filing, scheduling appointments, etc. Work duties require discretion, interpretation of policies, procedures or processes. There will be frequent interaction with state and local officials, community partners, the management team, district staff and others. Business Manager, and other management staff as needed. This position will perform tasks relating to a wide variety of projects and activities that support district health department operations. This person will provide direct secretarial support to the Director and Business Manager by using appropriate guidelines and time management skills to organize and prioritize work demands. This position conducts research, assembles information, develops summaries from data analysis, and represents the District Director to the public always in a professional manner.
## Minimum Qualifications
Bachelor's degree or equivalent proven work history and performance. This position requires executive level abilities in office management and administrative knowledge and skill sets. This position requires the ability to work independently while performing a wide variety of administrative activities while multitasking. The position requires excellent knowledge and use of English grammar, spelling, composition, office management, and records/document management. The position requires proficient verbal and written communications skills; extensive experience in all aspects of office functions with the abilities to prioritize duties and appropriately manage the Administrative Office effectively and efficiently. The candidate must be proficient in using Microsoft Office applications (Word, Excel, PowerPoint), Google Mail and Google Calendar applications, and organizational charting software (Visio). A valid drivers license is also required.
## Preferred Qualifications
Prefer graduate degree in office management, executive secretarial science, executive administrative assistant or other related degree. Prefer candidate with a working knowledge of State policies and procedures. Prefer candidate with existing Virginia Public Notary.
## Special Requirements
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHS IG Exclusion List check, employment reference check, and E-Verify. The selected candidate must complete a Statement of Personal Economic Interests as a condition of employment, if applicable (Va. Code § 2.2-3114). Other financial, credit, driving, or other background checks prior to employment may be required for certain positions.
## Special Instructions to Applicants
A completed online application, including all previous employment, salary history, and education must be submitted for consideration.
NO FAXED, EMAILED OR MAILED APPLICATIONS ACCEPTED. VDH is an Equal Opportunity Employer. Incomplete applications will not be considered.
Please make sure that all information in your attached resume is included in your online application.
# Contact Information
Virginia Department of Health
Pittsylvania/Danville Health District
326 Taylor Drive
Danville, VA 24541
*Working Title:* Executive Secretary Senior
*Role Title:* Admin and Office Spec III - 19013
*Job Open Date:* 04/13/2018
*Job Close Date:* 04/20/2018
*Open Until Filled:* No
*Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?:* No
*Hiring Range:* Negotiable to $42,000.00
*Agency:* Dept of Health (601)
*Location:* Danville - 590
*Position Number:* 01064
*Job Posting Number:* 1036684
*Type of Recruitment:* General Public - G
*Does this position have telework options?:* No
*Bilingual/Multilingual Skill Requirement/Preference:* No
*Job Type:* Full-Time (Salaried)
*Job Type Detail:* Full-Time Salaried - Non-Faculty- FTS-1
*Pay Band:* 03