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Secretary I

Virginia State Government


# Position Information
## Job Description
The Richmond Office of the Virginia Indigent Defense Commission (VIDC) seeks a dedicated individual for a position as a secretary. The Office of the Public Defender provides superior representation to indigent defendants throughout the City of Richmond. The office's vison is for Justice, Fairness and Dignity for All. Employees are committed to the core values of a culture of excellence, client-centered representation, tenacious advocacy and are united as a team in achieving the office's mission. The Secretary position reports to the Public Defender of the Richmond Office and is employed at will. The successful candidate will be subject to fingerprint based criminal background checks.
Duties for the position include greeting persons entering the Public Defender Office as well as operating a multiline telephone to answer, screen and forward calls, take messages and schedule appointments. Additional qualifications include typing a variety of legal documents, maintaining a filing and record keeping system, sorting and distributing mail, and interacting with the public defender office colleagues, clients and judicial system personnel.
## Minimum Qualifications
The position requires a working knowledge of office practices and procedures as well as creating and editing letters, memos and legal documents. Experience in use of computer software to include word processing, spreadsheet and database applications are needed along with managing electronic and manual filing systems. Keyboarding skills, accuracy and attention to detail are required. The qualified candidate will have the ability to communicate effectively both orally and in writing and work independently and dependently in a fast paced, team driven environment. The qualified candidate will have prior experience providing administrative and clerical support in an office setting using Microsoft applications to include Word and Excel.
## Preferred Qualifications
The preferred candidate will have prior clerical experience in a criminal justice office environment. Additionally, the preferred candidate will have the ability to communicate with Spanish speaking clients.
## Special Requirements
Applicants should submit a complete state application, resume, cover letter and references.
Employment is contingent upon successful completion of a fingerprint-based criminal background check, verification of employment history and reference verifications.
Being authorized to work in the U.S. is a precondition of employment. The VIDC does not sponsor employment visas. Sponsors includes H-1B or any other employment-based immigration cases or visa statuses.
## Special Instructions to Applicants
Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted. VIDC does not accept "see resume" as a response to any question. Information on the application is the primary source used for screening the position. Applications should include complete work and salary history, contact information for all current and prior employers, reasons for leaving all prior employment and explanations for any periods of unemployment. Blank fields in the application are considered incomplete applications and will be disqualified.
You will receive a confirmation number once your application has been successfully submitted. Edits cannot be made to the application once you have received a confirmation number. Phone calls are not accepted regarding an inquiry to the status of an application. Please refer to RMS for status updates.
# Contact Information
## Email
*Working Title:* Secretary I
*Role Title:* Non-Classified
*Job Open Date:* 03/12/2018
*Job Close Date:* 03/16/2018
*Open Until Filled:* No
*Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?:* No
*Hiring Range:* $28,966
*Agency:* Indigent Defense Commission (848)
*Agency Website:*
*Location:* Richmond (City) - 760
*Position Number:* 30641
*Job Posting Number:* 1035439
*Type of Recruitment:* General Public - G
*Does this position have telework options?:* No
*Bilingual/Multilingual Skill Requirement/Preference:* Yes
*Job Type:* Full-Time (Salaried)
*Job Type Detail:* Full-Time Salaried - Non-Faculty- FTS-1
*Pay Band:* UG

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