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Administrative Assistant

Virginia State Government


### Position Information
## Job Description
The Compensation Board is seeking an experienced individual to provide administrative and analytical support to the agency's board, management and staff. Incumbent will be responsible for a number of diverse administrative functions including: support of the board in its monthly meetings, creating meeting dockets and keeping and posting meeting minutes; maintaining agency planning schedules; coordinating staff travel arrangements; maintaining policy and project files; coordinating agency responses under FOIA; coordinating conflict of interest reporting; liaison with Human Resources officer for basic HR functions and agency leave coordination; and coordinator of agency records maintenance. Duties include some backup fiscal duties. Incumbent will also have responsibility for coordinating and administering agency-sponsored annual training events conducted for the support of external customer groups. Coordination activities include planning, negotiating and monitoring site contracts and arrangements, scheduling speakers, preparing documentation, and organizing materials. Incumbent will display strong organizational skills and maintain a professional decorum with all internal and external contacts.
## Minimum Qualifications
Demonstrated ability to handle multiple priorities and deadlines. Experience in administrative duties associated with support of upper-level management and/or boards and committees; experience handling sensitive or confidential documents and information. Experience or knowledge of event planning and/or training coordination activities. Ability to communicate effectively, both orally and in writing required. Working experience preparing documents and reports utilizing Word and Excel software applications is required. High school diploma or GED required.
## Preferred Qualifications
An Associate or Bachelors degree in office, business, or public administration, or a combination of education and experience, preferred. Working experience or knowledge of government records management, FOIA responsibilities, and COIA requirements preferred. Experience handling basic human resources functions and leave accounting preferred. Experience handling fiscal transactions in the Cardinal accounting system preferred. Working experience preparing reports and presentations utilizing PowerPoint presentation software is preferred.
## Special Requirements
Some overnight travel may be required. Valid Virginia motor vehicle operator's license required. A Virginia State Police criminal records check will be conducted upon employment.
## Special Instructions to Applicants
State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number of the fax cover sheet. The Compensation Board does not accept "See Resume" as a response to any question. Information on the application is the primary source used for screening the position. Failure to complete any section of the application may disqualify the application for further consideration. Applications should include complete work history, including periods of unemployment if applicable. INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED.
### Contact Information
## Name
Human Resources
## Phone
(804) 225-2131
## Address
James Monroe Building
101 North 14th Street
Richmond, Virginia 23219
*Working Title:* Administrative Assistant
*Role Title:* Admin and Office Spec III - 19013
*Job Open Date:* 01/11/2018
*Job Close Date:* 01/19/2018
*Open Until Filled:* No
*Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?:* No
*Hiring Range:* $35,000-$50,000
*Agency:* Compensation Board (157)
*Agency Website:* www.scb.virginia.gov
*Location:* Richmond (City) - 760
*Position Number:* 00003
*Job Posting Number:* 1033133
*Type of Recruitment:* General Public - G
*Does this position have telework options?:* No
*Bilingual/Multilingual Skill Requirement/Preference:* No
*Job Type:* Full-Time (Salaried)
*Job Type Detail:* Full-Time Salaried - Non-Faculty- FTS-1
*Pay Band:* 03

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