Administrative Assistant II (Resort Operations) - Governor’s G
WILLIAMSBURG VA 23187
+ Assisting ARM and RM with anyduties needed
+ Responsible for logging, filingand reporting of all Room Inspections
+ Responsible for all Quarterly andAnnual Board meetings held for all five associations including meetingminutes, paperwork, filing and disbursement to Board members. Alsoresponsible for Quarterly Board Reports which are due the 25 th of the month following the end of each Quarter.
+ Ensuring all meeting minutes,contracts, etc are uploaded and updated on Webconnect.
+ Responsible for coding all RMinvoices
+ Responsible for collecting allmail, check logging and distributing mail daily
+ Responsible for preparing StaffMeetings and typing all Staff Meeting Minutes
+ Member of the Hurricane Committee
+ Maintaining and tracking of allLicenses and Service Contracts while ensuring renewals and reportingexpirations
+ Maintaining Loss Prevention &QA Audit Binder and updating training logs.
+ Ordering all office supplies forRM
+ Creating all name tags for allemployees
+ Responding to all Mediallacomplaints
+ Maintaining Board in Break roomwith all updated information including WEST and RCI Scores on a monthlybasis. Also, updating all RCI & WEST posters in RM Office.
+ Responsible for schedulingfacilitators and the implementation of Hospitality Standup
+ Tracking employees birthdates sothey may receive cards
+ Expense Reports for RM & ARM.
+ High school diploma or equivalent.
+ 2-5 years Administrative Assistant experience in aresort setting preferred.
+ Basic typing and computer skills: Microsoft Word,Excel, PowerPoint, and Outlook.
+ Must maintain a professional appearance and acordial attitude towards all guests and staff members.
+ Able to handle the stress of high customer demand ina hospitality environment.
+ Must be people oriented and able to workindependently or with others as needed.
+ Musty be able to easily and frequently change fromone activity to another.
+ Must use good judgment in effectively providingservices personally or to know when to immediately refer requests to theappropriate department manager for action.
+ Must be professional and possess ahigh level of confidentiality.