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Administrative Assistant - Wyndham Resort at Avon

Wyndham Destinations

AVON CO 81620

**Job Summary:**

+ Coordinate and administer conference calls, meetings and scheduled appointments for Executive Team.

+ Responsible for processing resort payroll on a weekly basis.

+ Administer all Time Off requests, calendars and contact lists for Management Department.

+ Assist Executive Team with travel schedules and arrangements as needed.

+ Complete monthly travel expense reports and submit to Corporate for payment.

+ Track and ensure board meetings scheduling/communication with all board members and association HOA.

+ Responsible for Petty Cash bank for accounting as needed. Able to handle numerous cash transactions with accuracy.

+ Able to assist in development and calculations for annual budgets.

+ Track all guest complaints/response letters from Executive Office.

+ Order uniforms for all departments.

+ Order and stock service recovery items for Guest Services such as wine baskets, spa baskets, Ethel M chocolates, etc.

+ Order and proof printed materials for Guest Services and other departments as needed.

+ Coordinate the transfer of information between departments when necessary (i.e. creating property newsletters or updating company information boards).

+ Identify and interact with internal vendors such as information Technology etc. for system problems or other issues.

+ Establish and maintain good working relationships with outside vendors.

+ High school diploma or equivalent.

+ 3-5 years Administrative Assistant experience in a resort setting preferred.

+ Basic typing and computer skills: Microsoft Word, Excel, PowerPoint, and Outlook.

+ Must maintain a professional appearance and a cordial attitude towards all guests and staff members.

+ Able to handle the stress of high customer demand in a hospitality environment.

+ Must be people oriented and able to work independently or with others as needed.

+ Musty be able to easily and frequently change from one activity to another.

WVO is a drug-free workplace and may require a background check and drug test prior to employment.

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